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Innovation Zone Participants

 

Innovation Zone Room Layout

 

sHIPPING iNSTRUCTIONS

 

HPA invites individuals and companies to share new and innovative technology with the participants of the HPA Tech Retreat®.  Introducing the Innovation Zone where attendees can discover your company’s NEW technology in a space designed for learning and discovery.  Bring your latest and greatest innovations that improve how post-production is done.  All applications will be reviewed and vetted based on meeting the intent and focus of the Innovation Zone.

Innovation Zone requirements: 

  1. Your demonstrations must reflect technology that is innovative, game changing and important to entertainment markets including production, post production, broadcast, distribution, OTTs or related areas. It must provide the attendees with solution(s) that are unique and, if possible, demonstrate integrated workflows for distinctive services. Experimental products and new concepts or products are of particular interest. Start ups or creative solutions are most welcome.
  2. This year we will add a focus on content distribution and the need for solutions that work with many digital outlets across the global distribution chain. You may bring secondary partners to be part of your space and demonstration if it fits within a complete solution that can differentiate the workflow or delivery process from what is available today.
  3. Service companies and solutions providers who have unique, forward thinking offerings in production, post production, broadcast, distribution, OTT’s or a related area are invited to participate.
  4. To apply, submit a description of what you would like to demonstrate for vetting purposes. Click here for the Application Form.

General Information:

The Innovation Zone is a meeting and networking area which will be open during conference hours as well as dedicated times, including a cocktail reception, two breaks per day, lunch time and prior to the Welcome Dinner. Refer to the program online (when available) for actual times.

No one is required to be with your demo during the entire time the Innovation Zone is open, except during the specific dedicated times listed in the Tech Retreat program. You are also free to make appointments during any open hours.

You may provide white papers and handouts describing the technology you will be showing as well as swag, because everyone loves free Stuff!

We encourage Tech Retreat Innovation Zone participants to invite clients, other individuals within your company and interested industry professionals to register and visit you at the HPA Tech Retreat.

Space Information:

  1. The Innovation Zone is one large ballroom. You may apply for more than one space if you have more than one technology to present. An additional fee will apply and this space will be provided on an availability basis.
  2. Each Innovation Zone participant will get an 8×10’ space, basic power, one table and two chairs. The table will be provided with a black linen cloth or you may use a tablecloth with your logo.
  3. If you have something that requires a separate space, we may be able to provide this on a “limited engagement” basis. Please contact Vincent Maza or Max Ma at innovation.zone@hpaonline.com.
  4. You may include anything that will fit into the space except an exhibit booth, bar-type unit, additional signage or anything that will block full view or limit accessibility to the spaces around you. A small cove for monitors, racks, and stands, if they don’t block a view, will most likely be permitted. If there’s a question about this, please contact Vincent Maza or Max Ma at innovation.zone@hpaonline.com.
  5. Select additional furniture (e.g. high boy table, high stools) may be ordered from our supplier Tricord.
  6. A/V equipment may be ordered through PSAV at the hotel.
  7. Internet service, whether hard line or WI-FI, in the Innovation Zone is separate from what HPA provides in the conference ballroom and must be ordered through PSAV at the hotel.
  8. Links to all forms will be provided upon acceptance of your demo.
  9. If your application is accepted you will be sent further information and be asked to register for the Tech Retreat and confirm your space by submitting payment.
  10. Confirmation of your space in the Innovation Zone is a commitment to have your demonstration set up from Tuesday through Thursday according to the times listed in the Program.

THERE ARE NO FREE INNOVATION ZONE ONLY PASSES OR SHARING OF BADGES. IF THERE IS A QUESTION ABOUT ANY OF THIS, PLEASE SEE HPA STAFF AT THE REGISTRATION DESK.

  1. The HPA Tech Retreat has a number of Press attending. Press are requested to respect your wishes to be off-the-record or enter into an NDA, but you will need to arrange this directly with them. It is not required as part of HPA issuing a Press Pass.

Innovation Zone Fees:

$750/space – until 18 December deadline for early application
$850/space – 19 December onward

Basic 2016 Innovation Zone Schedule:
(all times Pacific Time and tentative until the final program)

Monday, 15 February
8:00 am – 6:00 pm Ship in of equipment to the hotel
3:30 pm – 7:30 pm Innovation Zone opens for set up

Tuesday, 16 February
9:00 am – 2:00 pm Final time for arrival and set up of demos at the hotel
2:30 pm – Set up of demos must be complete
4:30 pm – 8:00 pm Innovation Zone Opens
5:00 – 7:00 pm- Cocktail Reception in Innovation Zone

Wednesday, 17 February
7:30 am – 7:30 pm- Innovation Zone is open
10:30 – 10:45 am – Break in Innovation Zone
12:15 – 2:13 pm– Lunch in the Innovation Zone
3:45 – 4:00 pm – Break in Innovation Zone
6:15 – 7:30 pm Cash Bar in Innovation Zone

Thursday, 18 February
7:30 am – 3:00 pm Innovation Zone open
10:30 – 10:45 am – Break in Innovation Zone
1:05 – 2:58 pm– Innovation Zone will be open during lunch
After lunch – Break-down and move out of Innovation Zone
7:00 pm – all equipment must be out of the Innovation Zone

Friday, 19 February
8:45 am – 12:15 Tech Retreat Sessions
2:00 pm – Equipment must have been shipped out from the hotel
If anything is left until Monday, arrangements must be made directly with the hotel for storage and a fee may be charged.

Shipping instructions, handling fees, Internet pricing, hotel A/V fees for additional equipment needs, as well as all order forms will be provided upon acceptance of your application.

Email all questions regarding the Innovation Zone to Vincent Maza or Max Ma at innovation.zone@hpaonline.com.

Questions regarding the Tech Retreat Conference and fees should be directed to events@hpaonline.com.